Present the SECPA Copy & Local Copy of Certificate of Birth, Certificate of Marriage, or Certificate of Death to the EIC for evaluation.

CCRO staff examines the documents presented

NOTE:Upon discovery of any inconsistencies, irregularities, and/or misinformation in the information provided in the COLB form and other submitted supporting documents, the concerned CCR shall refuse acceptance of the application for delayed registration until the inconsistencies, irregularities, and/or misinformation have been remedied.

None

5 minutes

MA. LYN PANIZALES
Asst. Registration Officer

AIRENE LORENZO
Admin. Asst. VI (Computer Operator III)

JULIE ANN ROA
City Civil Registrar

Wait while the Affidavit of Supplemental Report and the other documents are being processed.

EIC prepares the documents and processes the application for the supplemental report for the signature of the client and approval of the CCR

None

30 minutes

MA. LYN PANIZALES
Asst. Registration Officer

AIRENE LORENZO
Admin. Asst. VI (Computer Operator III)

JULIE ANN ROA
City Civil Registrar

Have the Affidavit of Supplemental Report notarized by the Civil Registrar and/or any person authorized by law to administer an oath.

The CCR may administer the oath. (IRR, Act 3753)

CCRO staff submits the documents to the City Civil Registrar for approval of the notarial act

The CCR administers the oath FREE OF CHARGE

5 minutes

JULIE ANN ROA
City Civil Registrar

Wait for the EIC to prepare the Supplemental Report for signature of client

EIC Staff prepares the Supplemental Report to be signed by the client for approval of the CCR

None

20 minutes

MA. LYN PANIZALES
Asst. Registration Officer

AIRENE LORENZO
Admin. Asst. VI (Computer Operator III)

JULIE ANN ROA
City Civil Registrar

Secure Order of Payment for the Document Security Seal

Note: To secure copy issuance of COLB, follow steps & fees for Issuance of Unannotated Certified Copy of Civil Registry Documents

CCRO Staff issues Order of Payment

None

2 minutes

KENNETH MARK CUESTA
Admin. Aide II (Reproduction Machine Operator I)

AIRENE LORENZO
Admin. Asst. VI (Computer Operator III)

JEAN MAGBANUA
Admin. Aide I (Utility Worker I)

Pay the Document Security Seal at the City Treasurer’s Office

Cashier accepts and prepares receipt for the payment of the said fee

Document Security Seal – P50.00

5 minutes

City Treasurer’s Office

Bring the O.R. and Document Security Seal to CCRO

CCRO staff:

1. Accepts the O.R. and Document Security Seal
2. Attaches the Document Security Seal to the document
3. Records the serial number of DSS

None

4 minutes

KENNETH MARK CUESTA
Admin. Aide II (Reproduction Machine Operator I)

Claim the annotated document.

CCRO staff releases the document to the client

None

3 minutes

MA. LYN PANIZALES
Asst. Registration Officer

AIRENE LORENZO
Admin. Asst. VI (Computer Operator III)